Check Spelling in OneNote – Tutorial

Check Spelling in OneNote: Overview

            You can check spelling in OneNote to quickly identify and correct misspelled words in your notes. The “Spelling” feature works by identifying words in your notes that it thinks are misspelled and then comparing the words within the note to an internal dictionary. As you type, you may notice that a red wavy line appears under some words in your note. These are words that Microsoft OneNote thinks may be misspelled.

            The second function of the Spelling feature allows you to invoke the “Spelling” pane. You can do this by clicking the “Spelling” button in the “Spelling” group on the “Review” tab in the Ribbon. You will then step through your document, from your insertion mark downward through the document, identifying misspelled words.

            OneNote will then display the errors in the Spelling pane with a selection of words that it thinks you meant to type in the “Suggestions” list box. You may click one of these words to select it and then click the “Change” button to change it.

Check Spelling in OneNote – Tutorial: A picture of the “Spelling” pane shown at the right side of OneNote 2013.

            If the word that OneNote thinks is misspelled is truly spelled correctly, as will happen with some proper names and technical terms, you can ignore the word by clicking the “Ignore” button in the Spelling pane.

            If OneNote misidentifies a word as misspelled when it is not, and you use the word frequently, such as a company name, you can click the “Add” button in the Spelling pane (“Add to Dictionary” in 2010) to add the selected word to Microsoft internal dictionary, which is shared by the other Office applications installed on your computer. In the future, OneNote will not identify the added word as a misspelling in your notes.

            When you check spelling in OneNote, it not only identifies misspelled words, but also identifies oddly capitalized words (lIKE tHIS, oR ThIs) and repeated words. However, it is only a tool to assist you in editing and proofreading your notes. It is not a substitute for your own editing.

            One other way to easily fix spelling errors is to right-click on any misspelled word when it is identified. At the top of the menu that OneNote displays, you will see a few of the same spelling options we just explored. You can select to accept a suggested replacement word, ignore the word, add it to the dictionary or click the “Spelling” button to launch the Spelling pane.

Check Spelling in OneNote: Instructions

1. Microsoft OneNote indicates words that it thinks may be misspelled by placing a red wavy line appears under those words in your note.
2. To check spelling in OneNote using the “Spelling” pane, click the “Spelling” button in the “Spelling” group on the “Review” tab in the Ribbon.
3. You will then step through your document, from your insertion mark downward through the document, identifying misspelled words.
4. OneNote will then display the errors in the Spelling pane with a selection of words that it thinks you meant to type in the “Suggestions” list box.
5. To change the misspelled word into one of the suggested words, click one of these words to select it and then click the “Change” button.
6. To ignore the misspelled word if the word is truly spelled correctly, click the “Ignore” button in the Spelling pane.
7. To add the misspelled word to an internal dictionary so OneNote will not identify the word as a misspelling in the future, click the “Add to Dictionary” button in the Spelling pane.
8. Another way to check spelling in OneNote is to right-click any misspelled word when it is identified.
9. At the top of the pop-up menu that OneNote displays, you will see a few of the same spelling options as when using the “Spelling” pane.
10. You can accept a suggested replacement word, ignore the word, add it to the dictionary or click the “Spelling” button to launch the Spelling pane by selecting a choice from the pop-up menu.

Check Spelling in OneNote: Video Lesson

            The following video lesson, titled “Checking Spelling,” shows you how to check spelling in OneNote. This video lesson is from our complete OneNote training, titled “Mastering OneNote Made Easy v.2013-2007.”

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